FROM: Debby Cherney, Chief Executive Officer
SUBJECT: General Policy No. 023 (Designation of the Ex Officio Delegate to the Board)
RECOMMENDATION:
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Approve General Policy No. 023 (Designation of the Ex Officio Delegate to the Board).
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BACKGROUND:
At its April meeting, the Board discussed a framework for permitting the Ex Officio Trustee to designate a delegate. During that discussion, the Board provided direction to staff regarding the development of a formal policy framework and identified specific elements to be addressed in the final policy. The Board's direction included, but was not limited to, establishing clear parameters regarding eligibility, scope of authority, participation in Board and Committee meetings, attendance in Closed Session, fiduciary and training requirements, and safeguards to ensure that such designation does not create an additional Trustee or statutory alternate position. In accordance with this direction, staff prepared the attached policy for the Board's consideration.
The proposed policy acknowledges the authority of a public officer, specifically the County Treasurer as the Ex Officio Trustee, to designate a delegate to act in their absence, while ensuring that such delegation is subject to clearly defined limitations. Key provisions of the policy include the following:
1. Designation of Eligibility Requirements
The Ex Officio Trustee may designate a single delegate to run conterminously with the Treasurer's term of elected office unless revoked or replaced in writing. The delegate must be an employee of the Auditor-Controller/Treasurer-Tax Collector's office at the level of a Division Chief or higher, or equivalent.
2. Nature of the Role
The policy expressly clarifies that the delegate role is not intended to create an additional Trustee or alternate Trustee position, but rather serve as a representative of the Ex Officio Trustee in their absence.
3. Scope of Participation
The delegate may pa...
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