FROM: Joe Michael, Chief Information Officer
SUBJECT: Procurement of Offices and Furniture for Member Services Relocation
RECOMMENDATION:
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Approve the purchase of modular offices and furniture for SBCERA Suite 106 and additional areas and authorize the Chief Executive Officer to execute agreements with GM Business Interiors in an amount not to exceed $192,683.74.
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BACKGROUND:
As part of the upcoming tenant improvement project and the relocation of the Member Services Department to SBCERA Suite 106, SBCERA must procure new furniture and reconfigure existing furniture to support operational needs. Consistent with the approach taken during the broader tenant improvement initiative, several smaller furniture-related projects have been bundled with the primary project to reduce overall installation costs. The combined cost for purchase and installation through GM Business Interiors is expected not to exceed $192,683.74.
Suite 106 Offices and Workstations
The core component of this effort is the installation of four modular offices in Suite 106 at a total cost of $82,643.21. These offices will provide dedicated workspace for Member Services management and supervisory staff while maintaining access to natural light throughout the common areas. Although modular offices carry an initial installation cost similar to traditional construction, they offer long-term flexibility and cost efficiency. Modular systems can be relocated or reconfigured at a significantly lower cost than demolishing and rebuilding fixed office structures, thereby providing SBCERA with enhanced adaptability for future space planning needs.
The remaining project cost of $110,040.53 includes the furnishing of the five manager and supervisor offices (one existing and four new) and reconfiguration of 14 existing cubicles for Member Services. Although SBCERA already owns these cubicles, they require relocation to the first floor and modifications-such as panel replacements-to...
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