FROM: Debby Cherney, Chief Executive Officer
SUBJECT: SBCERA Board Elections - Contracted Election Services
RECOMMENDATION:
title
Approve an agreement with MK Election Services, LLC for Contracted Election Services for the elections from 2024 through 2028...body
BACKGROUND:
In January 2024, staff released a Request for Proposals (RFP), which was posted on sbcera.org and publicized through social media. The RFP indicated that the firm selected would conduct all aspects of a hybrid paper ballot/electronic voting election for the Board of Retirement, in accordance with the County Employees Retirement Law of 1937 (CERL) and General Board Policy No. 006 - Board of Retirement Elections (the Election Policy).
SBCERA received four proposals in response to the RFP. Staff reviewed each proposal for a demonstration of professionalism, compliance with the requirements of the RFP, a strong understanding of services needed by SBCERA, and for providing a clear and detailed process for the scope of services required. Staff also evaluated relative cost and value for each firm, which is highlighted below:
1. MK Election Services, LLC: $68,260
* Cost includes a postage estimate based on 26,000 mailed ballots,
* Cost includes fees for onsite representative,
* Cost ladder for each year to accommodate inflation of 2.5% per year, or CPI minus 1%, whichever is higher,
* Replacement ballots/credentials will be charged at $6.00/action, plus $.68 postage if sent by paper,
* Currently serves SBCERS and ACERA in similar elections, and
* Based in California
2. Integrity Voting Systems: $115,808
* Cost does not include postage, and estimated cost per piece is not provided,
* Cost includes fees for onsite representative,
* Replacement ballots/credentials will be charged at $10.00/action, plus postage and $2.50 for undeliverable handling fee,
* Cost for 2025, 2027, and 2028 are not included in proposal,
* Currently serves CALPERS and CALSTRS in larger elections, and
* Based in W...
Click here for full text