FROM: Debby Cherney, Chief Executive Officer
SUBJECT: General Policy No. 023 (Designation of the Ex Officio Delegate to the Board)
RECOMMENDATION:
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Approve General Policy No. 023 (Designation of the Ex Officio Delegate to the Board).
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BACKGROUND:
At its April meeting, the Board discussed a framework for permitting the Ex Officio Trustee to designate a delegate. During that discussion, the Board provided direction to staff regarding the development of a formal policy framework and identified specific elements to be addressed in the final policy. The Board's direction included, but was not limited to, establishing clear parameters regarding eligibility, scope of authority, participation in Board and Committee meetings, attendance in Closed Session, fiduciary and training requirements, and safeguards to ensure that such designation does not create an additional Trustee or statutory alternate position. In accordance with this direction, staff prepared the attached policy for the Board's consideration.
At the May 7, 2026 meeting, the Board reviewed the proposed policy. During the discussion it was determined that additional edits were required to the policy to clarify the following (1) the Delegate is a non-statutory alternate Trustee position; (2) the process as to when a Delegate can attend a Closed Session item; and, (3) clarifies the Delegate may attend as an acting member of the public during open session items and provide public comment on an agenda item, when the ex-officio is present on the Board. Lastly, Trustee Mason requested that the eligibility of a delegate should be any employee of the Auditor-Controller/Treasurer Tax Collector's office, as opposed to the level of Division Chief or higher, as previously requested. The Board directed staff to continue the item to its June Board meeting and provide the proposed redline revisions for consideration.
The proposed policy acknowledges the authority of a public officer, specific...
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