FROM: Stacey Barnier, Director of HR and Risk Management
SUBJECT: Recategorize Board Administration Policies
RECOMMENDATION:
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Recategorize Administration Policy Nos. 006, 014, 015 and 020 (Comprehensive Annual Financial Report - Available for Public Inspection, Background and Reference Checks Policy, Retirees Returning to Work, Felony Forfeiture of Benefits).
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BACKGROUND:
There are a variety of policy documents for SBCERA which include Board Policies, SBCERA By-Laws and Chief Executive Officer Policies and Procedures. Board Policies are categorized as general policies, investments policies, benefits policies, education and training policies, actuary and audit policies, and administration policies. In general, the Board creates policy where there is a need for interpretation of law or regulation. SBCERA By-Laws lay the foundation for the administration of the board and its meetings along with membership criteria, and disability retirement information. Chief Executive Officer Policies and Procedures are more procedural in nature. Board action is required to amend and/or rescind Board Policies and SBCERA By-Laws whereas CEO policies can be modified at the discretion of the CEO. Any policy that impacts the terms and conditions of employment may trigger meet and confer obligations with impacted employee labor unions.
SBCERA General Policy No. 005 involves the periodic review of Board policies, and indicates that the Administrative Committee review Administrative and Benefit policies every three years. As part of the normal review process, several of the current Board Administration Policies are more appropriately categorized as Chief Executive Officer Policies and Procedures. These items are more procedural in nature. Many of these CEO Policies are more appropriately included as part of a consolidated Employee Handbook and others will need to be modified more frequently as process improvement efforts are implemented. Updating the categoriza...
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